Commercial Management

Commercial Management · Palantir Workflows

June 2026 · Confidential

Session Agenda

Agree which commercial workflows Palantir builds first and confirm the data records needed to begin.

01

Key Objectives

What commercial management needs to solve for

02

Workflow Overview

Six workflows across the commercial lifecycle

03

Workflow Deep-dives

Lifecycle, data sources, and where Palantir adds value

04

Prioritisation

Framework and ranked deployment sequence

05

Next Steps

Scope, records, sprint plan

Overarching Decision Drivers

Commercial Management must ensure that Meridian maintains clear visibility on capital and cash flow position and that commercial interests are protected across build and operations.

What commercial management protects	Why it matters
Approved contract value and commitments	Without an owner-held commitment position, the baseline for measuring cost growth and negotiating change entitlement is the contractor's. When that position shifts, the owner is negotiating from a starting point it did not set.
Certified payment position	Cash release is the owner's primary lever over contractor performance. A payment ledger that depends on contractor reporting — or that lags the payment run — compromises that lever before it is ever used.
Change and claims exposure	Capital programmes lose money on changes and claims that were visible but ungoverned at origination. By the time exposure appears in a contractor submission or dispute notice, the window to challenge entitlement has already narrowed.
Cashflow and EAC trajectory	EAC and cashflow feed treasury, programme governance, and executive decisions. Inputs assembled from contractor submissions reflect contractor interests. The owner needs a version it computes and controls.

Overview of Workflows for Discussion

The following workflows cover commercial management from pre-contracting to close-out supporting key decisions required for effective delivery

Workflow	Key Decision	What It Governs
W1 · Vendor Qualification	Is this counterparty safe to commit capital to, for this package, now?	Package-specific counterparty qualification and monitoring
W2 · Obligations & Renewals	Does every obligation have a current status and owner before the deadline?	Contract obligations extracted, tracked, and linked to programme risks
W3 · Change Control	What is the owner's accepted position on each change, and is it aligned with the contractor's?	Owner change register reconciled against contractor
W4 · Forecast & EAC	Does the owner hold an independent cost position it can defend, and what does it mean for contingency this cycle?	Owner's accepted cost, contingency drawdown, cashflow
W5 · Claims Management	Does the owner have a valid position on every claim before the notice window closes?	Immutable claim event ledger: notice, evidence, entitlement
W6 · Commercial Close-out	Is the final commercial position agreed and archived before handover?	Variation reconciliation, final account, retention, transition

03

Workflow Deep-dives

Lifecycle, data sources, and where Palantir adds value.

Workflow 1 · Vendor Qualification

Vendor qualification is proposed to be a package-specific qualification with continuous monitoring and deployable before any other workflow due to limited internal system dependency

NEED IDENTIFIED

Package or renewal event

OPEN CASE

Supplier, package, criticality

DATA COLLECTION

Financials, certs, sub-tier

SCREEN

Sanctions, CH, distress

PACKAGE RISK

Capacity, lead-time, country

DECISION

Qualified / Conditional / Fail

MONITORING

Continuous alerts and review

What the workflow achieves	In commercial terms
Per-package qualification decision	Each qualification decision is specific to a package, tied to the programme requirement. A supplier can hold approved status for civil groundworks and a conditional rating for critical-path electrical scope at the same time.
Recurring compliance screens	Sanctions, Companies House, and financial distress checks run when a case opens and on a configured schedule. Each screen runs when due; the commercial team works the results, not the calendar.
Continuous monitoring through contract delivery	Qualification carries through execution. Financial distress events, certification lapses, and sanctions changes trigger alerts during delivery without a manual review trigger.
Package-level sovereignty scoring	Sub-tier provenance, country-of-origin rules, and sanctions screens combine into a sovereignty score at package level. That is the granularity programme governance requires for procurement decisions.

Workflow 1 · Vendor Qualification · Data Sources

Vendor Qualification can be delivered with limited data sources in the interim. However, limitations on corporate information can restrict recurring checks.

Record	Current Source	Final Source
Supplier master / long-lead package listActive and prospective supplier records with package assignments, commercial status, and criticality flags	Procurement spreadsheets	Procurement system
Sanctions lists (OFAC, OFSI, EU)Consolidated watchlist screening data used to identify sanctioned entities, individuals, and jurisdictions across procurement packages	Third-party screening (ad hoc)	Third-party screening API
Companies House / corporate registryCorporate filing data used to verify legal entity status, ownership structure, financial health, and insolvency risk	Public API	Public API
Contract qualification obligationsContract requirements specifying the qualification standards, evidence thresholds, and periodic review obligations for each supplier	CLM	CLM
Package criticality thresholdsOwner-defined scoring parameters determining the qualification risk tier, evidence depth, and monitoring frequency per package type	Not formally held	Owner-authored in Foundry

Workflow 2 · Obligations & Renewals

Every active obligation is extracted from the contract on execution, tracked to a confirmed outcome, and linked to the programme risk register without manual transfer.

EXECUTE

Contract live in CLM

EXTRACT

AIP reads obligations

VALIDATE

User reviews, edits

TRACK

Dashboard live

NOTIFY

90/60/30 day alerts

CONFIRM

Fulfilled / waived / overdue

AUDIT

Immutable outcome log

What the workflow achieves	In commercial terms
Obligation extraction at contract execution	An AI agent reads every contract on execution and surfaces obligation type, value, due dates, and assignee. Obligations are structured from the document at the point of execution.
Proactive renewal window alerts	Configurable alerts fire at 90, 60, and 30 days before expiry. Each stakeholder — procurement, legal, finance, contract owner — gets the right notice at the right stage, before the window closes.
Automatic RAID item creation	Contracts approaching expiry, high-value obligations nearing due date, and overdue obligations raise risks and issues in the programme RAID register. Nothing requires manual transfer between systems.
Immutable audit trail per obligation	Every status change — fulfilled, extended, waived, or overdue — is timestamped with the user and captured. The log supports compliance review and dispute resolution without reconstruction.

Workflow 2 · Obligations & Renewals · Data Sources

CLM is the only integration needed to begin. RAID linkage extends reach into the programme risk register.

Record	Current Source	Final Source
Contract documentsExecuted contract documents from which obligation type, value, due dates, and assignee are extracted by AIP	CLM	CLM
Contract register (expiry dates)Contract identifiers, parties, values, execution dates, and expiry milestones used to trigger renewal workflows	CLM	CLM
Obligation registerOwner-validated list of obligation instances with type, value, due date, assignee, and current fulfilment status	Not held	Owner-authored in Foundry
Stakeholder contact directoryContact records for contract owners, procurement, legal, and finance used to route obligation notifications at 90, 60, and 30 days	Procurement spreadsheets	Procurement system
RAID registerProgramme risk, action, issue, and decision register into which contract expiry risks and overdue obligations are automatically created	RAID system (manual entry)	RAID system (automated via Foundry)

Workflow 3 · Change Control

The owner's change register exists in parallel with the contractor's — reconciliation runs automatically when each extract arrives.

ORIGINATE

Event identified and logged

RECORD

Owner register opened

SUBSTANTIATE

Rates, hours, fragnet

REVIEW

Adequacy checked at intake

RECONCILE

Owner vs. contractor compared

ACCEPT / DISPUTE

Decision recorded

REPORT

Open / closed register

What the workflow achieves	In commercial terms
Parallel owner change register	The owner holds its own change position, independent of the contractor's. On every reconciliation, the owner's version is the reference position.
Automatic reconciliation on extract	Each contractor extract is matched line by line on arrival. Gaps appear as numbered exceptions the day the extract lands, giving the team a structured agenda before the review meeting.
Substantiation gating at intake	A change pack without rates, hours, or fragnet is returned at intake. Adequacy is confirmed at intake, so the review meeting starts from a substantiated position.
Direct flow to W4 on acceptance	Changes cleared through authority thresholds update the W4 EAC automatically. Positions stay consistent across workflow boundaries without re-entry.

Workflow 3 · Change Control · Data Sources

Contract terms from CLM and contractor change extracts via CSV are both available from day one — P6 fragnet adds programme linkage from weeks 10–12.

Record	Current Source	Final Source
Contractor change registerChange ID, originator, description, contract reference, status, impact on contract value, programme and substantiation reference	Contractor (ad hoc)	Contractor CSV / workflow export
Contract terms and clausesContract document providing the instruction basis, change valuation rules, and authority thresholds governing the change process	CLM	CLM
Delegated authority thresholdsInternal governance parameters defining which change values require escalation above commercial team level	Not formally held	Owner-authored in Foundry
Substantiation packsContractor-supplied rates, hours, productivity impact, and fragnet supporting each change submission	SharePoint	ACC (from week 10)
Programme fragnet / P6 activitiesSchedule impact evidence attached to change packs showing affected P6 activities and programme delay	Not integrated	Primavera P6 via XER

Workflow 4 · Forecast & EAC

xx

SUBMIT

Contractor submits EAC + CTC

INTAKE CHECK

Cost codes validated

RECONCILE

Owner EAC compared

CHALLENGE

Variance flagged automatically

ACCEPT

Drawdown position updated

UPDATE CASHFLOW

Forward schedule updated

REPORT

Exec pack generated

What the workflow achieves	In commercial terms
Owner-computed EAC	The owner calculates its EAC from validated cost-code data, independent of the contractor's submission. The gap between the two positions is the structured challenge agenda for the review meeting.
Automated contingency tracking	Each accepted EAC adjusts the programme contingency position. Threshold breaches surface before executive review, giving the governance cycle time to respond.
Payment schedule updated on acceptance	Acceptance flows directly into the forward payment schedule, aligned to milestones and treasury cut-off. There is no manual assembly step between the accepted position and reporting.
Submission gating at intake	A contractor EAC without cost-code alignment or movement narrative is returned before the review meeting opens. The challenge is structured from the first exchange.

Workflow 4 · Forecast & EAC · Data Sources

Core records are available as CSV extracts from day one — programme schedule and financial systems linkage adds cashflow fidelity when they are available.

Record	Current Source	Final Source
Contractor EAC / cost-to-completeWBS / cost code, budget, actuals to date, committed cost, forecast to complete, EAC, variance, movement narrative	Contractor ERP (ad hoc)	Contractor ERP structured CSV
Cost codesOwner WBS and cost coding structure used to validate and align contractor EAC submissions	Google Sheets	Owner-authored in Foundry
Contract reference dataContract identifiers, package names, and counterparty details required to code EAC submissions against the owner's commercial register	Google Sheets	CLM
Certified payments to dateCumulative and current-period certified amounts by contract, reconciled to the payment run	Finance team extract	SAP / Coupa
Contingency registerOwner-maintained position tracking contingency allocation, drawdown decisions, and remaining balance by contract	Not held	Owner-authored in Foundry
Programme schedule / cashflowMilestone dates and forward cashflow phasing used to align certified payment projections to treasury cut-off	Not integrated	Primavera P6 via XER

Workflow 5 · Claims Management

Claims are won on notice compliance and the quality of the chronology — both will be designed to be built into the system from day one.

EVENT

Delay or disruption logged

NOTICE ASSESS

Clause and deadline flagged

EVIDENCE

Transmittals, diaries, costs

ENTITLEMENT

Clause mapping, causation

QUANTUM

Time and money impact

NEGOTIATE

Without-prejudice discussion

ESCALATE

Formal dispute package

What the workflow achieves	In commercial terms
Notice obligations flagged at event	When a claim event is logged, the clause, required notice form, and deadline appear immediately. The team has what it needs before the first call.
Immutable notice compliance record	Each event is timestamped at creation and cannot be altered retrospectively. The notice compliance record is fixed at the point of logging, which matters when the dispute reaches adjudication or litigation.
Evidence assembled continuously	Transmittals, RFI references, and cost actuals attach to the event as they become available. The evidence pack builds over time, so it is ready when pressure arrives.
Live exposure in the programme risk register	Total live claim exposure rolls into the programme risk register at the executive level. Visibility precedes any contractor submission.

Workflow 5 · Claims Management · Data Sources

Contract clauses from CLM and CDE transmittals can connect today. P6 schedule integration adds critical-path linkage when it is available.

Record	Current Source	Final Source
Contract clauses and notice requirementsContract provisions defining claim entitlement, notice obligations, timescales, and the response process	CLM	CLM
RFI / TQ chronologyRequest for information and technical query log evidencing information-flow failures and delays that form the factual basis of a claim	Google Sheet / email	ACC RFI module
CDE transmittals and document historySite instruction records, drawing issues, and formal transmittals forming the primary factual chronology for claims	SharePoint	ACC (from week 10)
Cost actuals (quantum estimation)Cost code, description, labour hours, rates, material quantities, subcontractor reference, period actuals and cumulative	Procurement spreadsheets	Finance system CSV
Programme schedule — critical pathCurrent and contemporaneous schedule used to demonstrate programme impact, delay causation, and critical path disruption	Not integrated	Primavera P6 via XER

Workflow 6 · Commercial Close-out

The W3 change register means the owner's variation position is already in the system when practical completion is issued.

TRIGGER

Practical completion issued

VARIATION RECON

W3 register vs. contractor

FINAL ACCOUNT

Owner position prepared

RECONCILIATION

Gaps resolved or referred

RETENTION & BONDS

Release schedule checked

FINAL CERTIF.

Final certificate issued

OPS TRANSITION

Warranty objects transferred

What the workflow achieves	In commercial terms
Owner-led final account preparation	The owner's close-out position is built from the W3 change register and certified payment ledger before any negotiation begins. The contractor receives a structured comparison, prepared in advance.
W3 register flows directly into close-out	The change register built throughout delivery feeds the close-out reconciliation automatically. Gaps appear as numbered exceptions, resolved from a structured base.
Retention and bond tracking with alerts	Release dates and bond expiry windows carry automated alerts. Calls are flagged by the system before they are due.
Commercial settlement retained as benchmark	Close-out produces a structured settlement record with variance analysis. That intelligence is retained as programme benchmark data for future contracts.

Workflow 6 · Commercial Close-out · Data Sources

Close-out draws on records built throughout delivery: the W3 register, certified payment ledger, and owner-authored retention register.

Record	Current Source	Final Source
Contract register and variation logChange ID, originator, description, contract reference, status, impact on contract value, programme and substantiation reference	W3 register (Foundry)	W3 register (Foundry)
Certified payment ledgerCumulative and current-period certified amounts by contract, reconciled to the payment run	Finance team extract	SAP / Coupa
Contract terms and close-out schedulesContract provisions governing final account procedures, retention release, defects liability, and close-out certification	CLM	CLM
Retention / bond registerBond reference, type, value, expiry, renewal terms, and retention balance by contract and milestone trigger	Not held	Owner-authored in Foundry
P6 milestone linkagePractical completion and sectional handover milestones used to trigger close-out procedures and retention release events	Not integrated	Primavera P6 via XER

04

Prioritisation

Where to build first

Workflows ranked by programme impact and the data records available to hydrate them today.

Data Readiness

The focus should be on records which have data pipelines ready or where interim arrangements can hydrate the workflow in the near-term.

Data Pipeline Ready Now

⠿

W1 · Vendor Qualification

All compliance APIs connect today with no internal system dependency. Supplier master available as CSV. Cases can open immediately.

⠿

W2 · Obligations & Renewals

CLM integration available from day one. AI extracts obligations from executed contracts automatically. RAID linkage adds from week 4.

⠿

W5 · Claims — event log tier

The immutable event ledger and time-bar alerting need only contract clauses loaded from CLM. No integration required.

Workflow can be hydrated with interim arrangements

⠿

W3 · Change Control

Owner register deployable with CDE connector and MDR API. Contractor CSV extract available. P6 fragnet adds programme linkage from weeks 10–12.

⠿

W4 · Forecast & EAC

Core records available via CSV pathways today. P6 cashflow linkage adds richness from weeks 10–12.

⠿

W5 · Claims — full evidence + schedule

CDE transmittals live. Full evidence packaging enriched as P6 integrates.

Workflow needs to wait for data

⠿

W6 · Commercial Close-out

Structure and design the register now — including retention, bond, and obligation objects. Active use follows practical completion milestones.

Workflow Prioritisation

W1, W2, and W3 rank highest on both programme impact and data readiness — all three can begin now.

	Workflow	Programme Impact	Data Readiness	Priority
☰	W1 · Vendor Qualification
☰	W2 · Obligations & Renewals
☰	W3 · Change Control
☰	W4 · Forecast & EAC
☰	W5 · Claims Management
☰	W6 · Commercial Close-out